Probation and Dismissal

Academic Standing | Student Success Workshop | Resources for Success

Success 

Use these links to navigate this page: Academic Standing | Student Success Workshop | Resources for Success

Academic standing

Academic / progress status

The academic status of a student may fall within one of four categories:

  • Academic Honors
  • Academic Good Standing
  • Probation
  • Dismissal

Academic honors

A student who has attempted at least 12 or more semester units of college courses and maintained cumulative GPA of a 3.0 or above is in honor academic standing.

Academic good standing

A student who has attempted at least 12 or more semester units of college courses and maintained cumulative GPA of a 2.0 or above is in good academic standing.

Academic probation and dismissal

Academic probation Level I

A student who has attempted at least 12 or more semester units of college courses and has a cumulative grade point average of less than 2.0 will be placed on Academic Probation Level I.

Academic probation Level II

A student who has attempted at least 12 or more semester units of college courses and has a cumulative grade point average of less than 2.0 for two consecutive semesters will be placed on Academic Probation Level II.

Loss of priority registration and a Hold will be placed on your account

Loss of Board of Governor's (BOG)Fee Waiver: Beginning Fall 2016, students on Probation Level II or Dismissal may be subject to loss of the BOG waiver. For more information please visit: Board of Governor's (BOG) Fee Waiver.

Academic Dismissal

A student on Academic Probation II who does not raise his/her cumulative grade point average to a 2.0 or higher in the third consecutive semester of attendance will be subject to dismissal.

Loss of priority registration and a Hold will be placed on your account

Loss of Board of Governor's Fee Waiver: Beginning fall 2016, students on Probation Level II or Dismissal, may be subject to loss of the BOG waiver. For more information please visit: Board of Governor's (BOG) Fee Waiver.

Progress probation and dismissal

Progress probation Level I

A student who has attempted 12 or more semester units of college course work and has 50 percent or more of the cumulative units attempted resulted in a W, I and NP/NC will be placed on Progress Probation Level I.

Progress probation Level II

A student who has attempted 12 or more semester units of college course work and has 50 percent or more of the cumulative units attempted resulted in a W, I and NP/NC for two consecutive semesters will be placed on Progress Probation Level II.

Loss of priority registration and a Hold will be placed on your account

Loss of Board of Governor's Fee Waiver: Beginning fall 2016, students on Probation Level II or Dismissal, may be subject to loss of the BOG waiver. For more information please visit: Board of Governor's (BOG) Fee Waiver.

Progress Dismissal

A student on Progress Probation Level II who continues to have 50 percent or more of his/her cumulative units attempted resulting in a W, I, and NP/NC in the third semester, will be subject to dismissal.

Loss of priority registration and a Hold will be placed on your account

Loss of Board of Governor's Fee Waiver: Beginning fall 2016, students on Probation Level II or Dismissal, may be subject to loss of the BOG waiver. For more information please visit: Board of Governor's (BOG) Fee Waiver.

Frequently asked questions

How will I know if I am on probation?

Notification is always sent to students by Insite mail. Students are strongly encouraged to check their academic status at the end of every semester in order to verify their performance levels.

What does my cumulative Grade Point Average mean?

Your cumulative GPA is the total average of your grades for all classes attempted within our district. Your cumulative GPA can go up or down depending on how you do in each semester.

Why should I speak to a counselor?

A counselor can assist you in many ways! Counselors can help you with: setting up a class schedule, creating a student educational plan, provide information about majors, transfer planning, referral to campus/community resources, personal counseling, discuss how to develop better study skills and habits, and career and vocational counseling.  Make your appointment early!

When will I return to good academic standing?

You will return to good academic standing when you raise your cumulative GPA to at least a 2.0 and/or complete 50 percent or more of the units attempted.

I received good grades this past semester, why am I still on probation?

Although you have done better academically during your most recent semester it may not have been enough to bring your cumulative GPA up to a 2.00 or raise your cumulative number of units completed above 50 percent of total unites attempted. You will be automatically taken off of probation once you become in good standing with the college. An email will be sent out notifying you of your academic accomplishment at the end of each semester.

I haven't been enrolled at DVC for a long time, why did I receive a probation email?

All previous semesters of enrollment are part of your permanent record at Contra Costa Community College District (DVC, LMC, and CCC). Past semesters and new semesters will reveal an accurate history of your cumulative record. Your past academic history may have an effect on current probationary status.

I didn't attend classes this past semester, how can I be on probation?

If you registered for classes and failed to officially withdraw, your instructor(s) may have turned in failing grades for you.  It is your responsibility to officially withdraw from classes by dropping the class online or completing a drop form and submitting it to the admissions and record office before the drop deadline. Please make sure to check the deadline for drops with your instructor as some short term classes have different deadline dates.

For personal reasons I could not finish the semester and turned in a drop form, why did I receive a probation letter?

The computer generated program has no way of determining why a student withdraws from their class(s). Although you may have officially withdrawn from your classes for good reasons, submitting a drop form after the deadline to drop "Without "W" "will sill result in a "W" symbol. Failing to complete 51 percent your total units for the semester will result in progress probation. Withdrawal deadlines are published in the schedule of classes each semester. Please make sure to check the deadline for drops with your instructor as some short term classes have different deadline dates.

I am only taking classes for credit and/or personal interest and am not pursuing a degree or certificate. Can I be taken off your list?

Unfortunately our computer generated program has no way of determining a student's personal pursuits. We are required to inform all students when they fall into a probationary category. An email will be sent out for all probation statuses.

What if I have personal problems that have affected my schoolwork?

Schedule an appointment with a counselor to discuss personal challenges or to discuss school, work conflicts, course selection, a change in family needs, educational goals, or any concerns you may have regarding your scholastic progress. Services are in place to help you succeed.

Does probation affect my financial aid?

Financial aid students must follow the satisfactory academic progress standards established by the financial aid office. Those standards are different than the college's academic standards for all students. You should check your academic status with the Financial Aid Office.

Beginning Fall 2016, students on Probation Level II or Dismissal may be subject to loss of the BOG waiver. For more information please visit: Board of Governor's (BOG) Fee Waiver.

Can I repeat a course to alleviate my previous substandard grade(s)?

Students may repeat a course in which they received a D or F.  By repeating a course with a substandard grade, it will alleviate the initial grade you received.  It is recommended to speak to a counselor to determine whether a class is worth repeating. There might be a way to alleviate a substandard grade without having to repeat the course. Ask your counselor about academic renewal.

What is academic renewal?

Students can request an academic renewal for substandard grades (D, F) received. The substandard grade(s) may be disregarded in the computation of a student's GPA. Please speak to a counselor for further details.

Academic Renewal Policy

Petition for Academic Renewal

What are the consequences of being on Dismissal?

Consequences include but are not limited to:

  • You may be unable to register for classes.
  • Financial Aid may be suspended.
  • Expenses for repeating classes to raise GPA.
  • Graduation, and/or transfer delays.

How to get the probation level I and II hold lifted

All Students on Probation Level I and II are required to complete and pass a Student Success Workshop online. Please note it takes up to 24 hours for the hold to be lifted once you have completed the workshop.

OR

Schedule an appointment to see a counselor for educational planning and strategies to get off probation. The Counseling Center is located on the second floor of the Student Services Building, or you can call 925-969-2140 to schedule a Probation appointment. 

Students Success Workshop

Appeals and reinstatement

Students who are placed on probation or dismissal are notified via Insite email. The notification includes the process for appealing the dismissal to the Dean of Counseling and Enrollment Services.

  • If you have been dismissed and wish to appeal the dismissal status, you must print out the Request for Reinstatement after Dismissal form, fill it out and attach evidence of extenuating circumstances outside your control which prevented your success. Examples of such extenuating circumstances could include information about health problems, family emergencies, extreme change in financial situation, work scheduling conflicts, etc.
  • Schedule an appointment with a counselor at the Counseling Center by calling 925-969-2140. (If you are a student receiving DSS services, please let the counseling staff know, so that an appointment can be made with a DSS counselor.) In that appointment, work with the counselor to review your reinstatement request and complete or update your educational plan.
  • To complete the reinstatement process, submit the completed form (with evidence) and educational plan to the Dean of Counseling and Enrollment Services. Students attending the San Ramon Campus may request a counseling appointment by contacting the San Ramon Campus at 925-866-1822 ext. 56202.
  • Please be advised that each Petition for Reinstatement is reviewed on a case-by-case basis, with no guarantee of approval. Your petition must clearly show evidence that you are ready to return and complete college courses.
  • For more information on academic standards, please see District Board Policy 4001 and District Curriculum and Instruction Procedure 4001.

Resources for success 

Protect your academic records

  • Be aware of the drop deadlines for the courses you are taking Calendar
  • For short term courses, consult with your professor for the drop deadlines or check with the Admissions and Records office
  • It is your responsibility to drop courses they are not planning to complete.
  • The insite email is the primary way the college will communicate with you. Be sure to check your student email account often. HELP with Insite email
  • If you have experienced any hardships (Anxiety, Crisis, Depression, Grief, Loss, Substance Use or abuse, or Trauma) that contributed to getting poor grades this semester? if so you can use our FREE Student Wellness Program click on Confidential Student Assistance Program
  • Calculate your GPA (Grade Point Average) and make GPA projections, so you can know exactly what grades you need to earn. College GPA Calculation

 

Become a stronger student

  • Utilize the DVC tutorial service Tutoring
  • Identify your learning style. You can use the VARK questionnaire to determine your learning style preference and get study tips based on your learning styles. VARK Questionnaire
  • Undecided on a major?  Utilize the Career & Transfer Center
  • You can enroll in a Career and Life Planning course (Carer-110)
  • You can enroll in a Counseling class (counseling-120).